Flagstaff · Phoenix Valley · Arizona

Booking Policy

How reservations work, what to expect on event day, and the terms that keep your date locked in. Questions? Call 928-707-2225 or email rollingrecreation@gmail.com.

Booking Process

Tell us the plan Pick your date and time, location, and the games you want.
We confirm the site Rolling Recreation confirms site access, space and electrical needs, and staffing.
Contract & deposit We send a contract and invoice. A 25% deposit reserves your date.
Final headcount Final headcount is due 7 days before the event.

Travel Fees

Flagstaff & Northern Arizona. Travel is free within 15 miles of Flagstaff, or on bookings of $600 or more. Otherwise, travel is $0.60 per mile beyond 15 miles of Flagstaff.

Phoenix Valley. The Valley Package is all-in, with travel included, for events in Phoenix, Peoria, Glendale, Surprise, Avondale, Goodyear, Litchfield Park, Tempe, Mesa, Chandler, Scottsdale, and nearby. A second event on the same Valley trip is $449 for 90 minutes of play. For a third or later event on the same trip, travel is waived. Events outside the Phoenix metro add $0.60 per mile from Phoenix.

We’ll confirm the travel line on your quote before you book. Discounts apply to the activity price only and never to travel.

Same-Day Surcharge

Bookings made less than 48 hours before the event include a 15% surcharge on the total.

Veterans & Prior First Responders Discount

Eligibility. Veterans and prior first responders must provide valid verification (for example, a military ID, DD214, or department/retirement ID).

Discount scale. The discount is based on the number of paid events completed by Rolling Recreation for the client in the prior calendar month: 1–2 events = 10%; 3–5 events = 20%; 6 or more events = 30%.

Application. The discount applies to the activity price only — never travel — and is calculated on the booking subtotal before taxes, travel fees, and surcharges. It will be reflected on the booking confirmation and final invoice after verification.

Restrictions. The discount is not combinable with other discounts and is not retroactive. Rolling Recreation reserves the right to request documentation and to verify prior-month event volume before applying the discount.

Other Discounts

Weekday bookings Monday through Thursday are 10% off. Schools and nonprofits receive 15% off with valid verification.

All discounts apply to the activity price only, never travel, and are not combinable with each other. See Packages & Pricing for current rates.

Safety & Service Notes

Insured, trained staff on every booking.

Equipment is sanitized between events.

Premium equipment and professional course design.